What to Look For in Board Management Software

Board management software is a digital tool for directors’ boards as well as their administrative support staff to aid in the preparation of meetings, distribution of documents and communication on key points. These systems are paperless, and the participants are able to collaborate remotely by using an internet browser or mobile app. The best ones have built-in functions for recording and managing meetings, setting agendas and sharing documents, and working on them in real time. They also allow for the recording of meeting minutes and tracking document versions, as well as monitoring the compliance of specific legal requirements or regulations based on the industry.

The selection of a great board portal should be based on a thorough evaluation of requirements across the entire board’s life cycle, including the chair and board members, CEO and managers. Typically, the decision is triggered by one or two pressing problems such as security efficiency, cost reduction and security however a thorough analysis should be carried out to ensure that the net benefits are greater than the costs.

A great board management software should have the following features:

Secure storage of data – Many companies offer cloud-based or physical facilities with secure encryption with the former providing more stringent standards and a certifying of physical security. It is essential to be able to store all the documentation of the conference, not just emails and PDFs. The software should be able to trigger good practice, such as introducing key discussions and decisions early in the agenda and including safety and health topics.

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